Catch Our Max Quantities Feature in Action

CR34_WufooBLOG_Nov15_story3_v1.1iwHello again form-friends! Now that Halloween is over, let’s focus on the next big holiday at hand…THANKSGIVING. Loosen your pants and get ready for a filling how-to on, well, how exactly to take advantage of Wufoo’s most recently added feature to aid your Thanksgiving festivities: Max Quantities.

What are Max Quantities?

Through all the feedback you’ve given us over the years, one thing in particular stood out: many of the Wufoo users wanted a way to limit the amount of times a particular field can be selected.

The Max Quantities feature allows you do to exactly that; you can limit the number of times a specific option can be selected for checkboxes, multiple choice fields, and dropdown fields.

Johan’s blog post gave you a use case example involving clothing but of course, T-shirts aren’t the only thing you can use this fab feature for. Let’s get our brains back on the holiday at hand, shall we? FOOD.

Forks up, people.

Max Quantities and the Thanksgiving feast

Thanksgiving obviously wouldn’t be the same without turkey, stuffing, mashed potatoes and of course, pie pie, all the pies. But if you’re the cook, food can also be the most stressful part of the holiday. You don’t want to get stuck cooking everything, so how’s about a potluck?

But then, Who’s going to bring what?

This is where Max Quantities comes in. First you have to decide how many appetizers, entrees and desserts you want and then you can create a form for people to volunteer what they would like to bring.

Let’s make sure we have enough options:

  • ONE Turkey, because turkey deserves its own category.
  • FIVE Appetizers
  • FOUR Entrees (other than turkey)
  • UNLIMITED Desserts. You can never have too much dessert.
  • Now, let’s create a multiple choice questions with these choices, but we won’t add the numbers in just yet. Here’s what the form looks like:


    This is a perfectly fine form as it is. But without Max Quantities enabled, people can click whatever they want. We might end up with 10 turkeys. Or worse…no desserts.

    But when you select the Max Quantities under Option from Field Settings, you can input a number. This limits the amount of total times that someone can select this option.

    But add those Max Quantities in and your form looks like this:


    Once someone selects the “Turkey” option, no one else will be able to select it. Once five people select the “Appetizer” options, no one else will be able to select that. And then anyone can select desserts because that does not have a max quantity associated with it.

    Add in a fall-inspired theme, and you’ll end up with the Thanksgiving Potluck form:


    Happy Thanksgiving from everyone on the Wufoo team and as always, let us know if you have questions or comments below!


    • Awesome feature!
      Is there a way to hide remaining quantities to people? I don’t want to tell them how many items I can sell, but I don’t want to display them unavailable items as well.
      Any tip?

      Posted November 2nd, 2015 by gerlos.
    • I think this sentiment is echoed throughout wufoo – please add the ability to hide quantities. They exist as their own element, surely some keyword CSS can be added to hide them. I don’t even care if you can view it in the source, just please hide them to the viewer so it’s not
      1) Distracting
      2) Forcing line breaks

      Posted November 2nd, 2015 by David.
    • And what if someone changes their mind? So if Person A signs up to bring appetizers, leaving 4 remaining but then he notifies you he cannot attend. Simply deleting that entry does not reinitialize the counter.

      Posted November 2nd, 2015 by Joy.
    • I would really like to be able to hide the max qty from user as well. Trying to do it with custom theme css, but when editing the css for the option value ( was trying display=none;), the entire option is affected in stead of just the max qty. Anyone have ideas how to code this?

      Make your selection First Choice
      — 2 remaining

      Second Choice
      — 2 remaining

      Third Choice
      — 2 remaining

      Posted November 2nd, 2015 by Janis.
    • Agreed. The ability to hide Max Quantities from the user would be preferred. Any ideas on how to do this, or when a decision will be made to make this an option?

      Posted November 2nd, 2015 by Joe.
    • It is good if can add the number of request to minus off the quantity.

      Apple 3 Remaining. [Insert Request Quantity]

      And hopefully some of the question the max quantity for the items can be link together.

      Apple 2 Remaining.

      Name2: XYZ
      Apple 2 Remaining.

      Posted November 2nd, 2015 by Anthony Tai.

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