In the past, a login was required in order to download any files in your Wufoo account — even if those files were visible in a public report. This ended up becoming a huge pain for many of our users that work in team-based situations because any invited user notified via an email notification or public report could not download the file, and the Wufoo admin would have to manually download it and email it to the user. Thanks to some new improvements on our end, we now have a new URL system for file downloads that allows you to share direct download links to files without having to login.
A couple things about this new system :
– By default, all files have a hidden, encrypted URL. If this URL is accessed, the file can be downloaded. The only people with access to this URL are people who can see the Entry Manager (password protected), the RSS feeds (password protected) or have confirmation emails sent directly to them. If you have access to the URL via these methods, you can share this link via instant messenger or email yourself if you would like to share the file.
– In regards to publicly accessible reports, files in reports can also be accessed without a password or logging in, but they are given a separate URL different from the one above. This way, if a user views your public report they can download the file, but if you decide to change or delete the report at a later date, they can no longer view the files.
Essentially, each file has a private, encrypted URL that you should share with those you trust and a public URL that becomes available if you make a report containing the file public. For more information, we’ve outlined all security concerns in our [security docs](https://help.wufoo.com/articles/en_US/kb/Security/ “Wufoo Security”).