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Got an Event to Plan? You Definitely Need Wufoo!

Use Wufoo to help you with with event planning. We have forms for invitations, seminar reservations, event feedback, and lots more!

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By: Johan Lieu Back to Guides

You don’t have to be a professional event planner to pull off a snazzy, well-attended event. Wufoo has created tools, forms, and surveys to help the non-Martha Stewart types find their inner festivity-coordinating guru. Whether you’re in charge of putting together a retirement party for your boss, or if you’re hosting a fundraiser, our event organization tools, volunteer recruiting forms, invites and RSVP forms, and online payment forms will make the process easy.

Of course, if you are an event planner, or if you build websites for event planners, you, too, will love what Wufoo has in store. We’ll show you why.

Start off by organizing

Want in on the secret to planning flawless events? Stay organized. That means: Know what you have to tackle, and use an easy system for delegating by creating to-do documents and checklists. But don’t do it the old-fashioned way with pen and paper. Too easy to misplace. Use Wufoo’s forms instead.

Event Planning Worksheet: So, personally? We love going to events. Music festivals, programming conferences, and costume parties are all pretty high up on the list. Because we’re such a fan of events, we designed an event planner worksheet just to help you guys out. Use the event planning form to keep track of the event details, location, costs, and any other items that will help you out. (These online forms are customizable too, just so you know).

To-do lists: Keep track of the myriad event details, and don’t lose sleep about misplacing your list when you create your to-do lists in Wufoo. Because we’re cloud-based, you can log into your Wufoo account from any computer to access your list. Or, you can email yourself (or your staff) the forms--or embed them into your website to keep everyone on-track.

Get the word out!

What would an event be if no one showed up? Well, in addition to wasting a lot of your time, the non-attended event would probably cost you a fat stack of cash. Ensure that people show up to your event, and solicit volunteers to help out by sending out invites and registration forms through Wufoo.

Event invites: No offense against the postal system, but inviting people via emailed forms or through your website is just way cooler. It saves you money. No stamps to buy. And it makes it super simple for people to get the details, see a map of the location, and RSVP. Customize our invites so that it includes all of the specifics that people will need to know.

Event registration: If your event requires registration, no probs. Send out our registration form, which you can customize so people can choose which forums/special events they’d like to attend. Make sure to include a map so people don’t get lost! We’ve also created a very Basic Registration Form for you to use if you don’t need all of the bells and whistles.

Workshop registration: Does your event include workshops that require a separate registration? Use our workshop registration form so that you can keep an accurate count of who’s attending what. The form is set up for you to easily collect contact information from workshop participants, and if you want to order meals for attendees, you can even include catering details in your form!

Find volunteers: When you need volunteers to help out, you need Wufoo. Send out our volunteer form to prospective volunteers, and schedule people according to their interests and times available. Our form also includes space for questions and comments from volunteers.

Collect money, get feedback, and follow-up

Ahhhh. The last details. You’ve organized the concessions, found volunteers, and have your invites ready to go. Tie up those loose ends when it comes to collecting money, feedback, and follow-up information by incorporating the below forms into your event website.

Online payments: Collecting money for events can be tricky, but you can simplify the process if you have everyone pay online when they register through one of our forms. Include our payment form, and make collecting money much easier. We’ve partnered with some of the web’s most-used payment processing services, so you don’t have to start from scratch if you already have online payments set up.

Feedback forms: So how did you do? Find out from event attendees by sending out our Event Satisfaction Survey, Post-Event Survey, and Suggestion Form. Use the input to help you and your team improve future events. You won’t know unless you ask!

Build a mailing list: Ensure that you can invite event participants to future happenings by collecting their contact information through our mailing list form. Embed the form into your website when you send out a follow-up survey, or email it around. If people had a great time, chances are they’ll want to come back. So using a form to collect emails is a simple way to build your participation list!

Still Curious How Wufoo Works?

Wufoo is an easy-to-use online tool that allows anyone to create and build online forms--no coding or programming required. And Wufoo hosts and stores everything, so you don't have to worry about where your forms or data will live.

You can completely customize the look and feel of your forms using our Theme Designer by choosing colors to fit your brand or theme, as well as adding your company's logo or your wedding colors to your forms. You can even use one of almost 300 form templates in our Form Gallery to jump start creating your forms, or look at our Examples to see how you can use Wufoo in your company.

Wufoo partners and works with loads of other applications, allowing you to accept data and information through your forms and send it other applications that your company uses. We have integrations with applications like MailChimp, Dropbox, Zapier, Salesforce, WordPress, and more.

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