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Sending only partial data

• Slipper December 2012 Permalink

  Is it possible (or will it be) to send only partial data from a form to an email address? For example, if I have a form with Sales & Contact information, can I have the sales part sent to the sales department, and the contact part sent to customer service? That way, one department doesn't only sees the info it needs. However, all data would still be available in the entries and for reporting.
• sdunham December 2012 Permalink

  This is sort of hacky, but I think there's a way to do this using form rules:
  Note: I haven't tested this myself, so I make no guarantees...
  
  
  - Create your form
  - Add hidden email fields with default values of the email addresses you want to send form data to
  - Create a Form Rule for each person you want to send form data, select "Send Email" and make it a confirmation email
  - Select the hidden field for each email with the appropriate email address
  - Use templating to only include the correct data in the email message
  
• sdunham December 2012 Permalink

  OK, scratch that. Looks like you can't send 2 confirmation emails. It will just send the last one which passes the logical test(s) you provide.
  
  You CAN send a confirmation and a notification, though... So if it's OK for one of those groups to see everything, send them the notification email and send a custom confirmation email to the other group.
  
  But again, this is super hacky... I was just curious if it was at all possible.